Admin Position Overview
The The Office Administrator Position Consists of the Following Primary and Secondary Task:
Reception
Documentations and Accountability
Converting Receipts to Bills/Expenses
Pre Lien Filing
Waivers of Release
Weekly Receipt Collection and Uploading
Mass File Migration
Data Input
Sub Contractor and Vendor Sourcing Support
Company Document Formatting (Logo, Fonts, etc.)
Check Buildertrend To-dos
Check Quickbooks for Overdue payments and Overdue Payment reach out
Check Quickbooks for Paid and Deposited Payments
Confirmation of Payments Received
Call and notify
Send email
Misc Administrative Task when needed (Sourcing a sub, material or vendor, meeting notes, scheduling, Organizing files, inputting logos and formatting)
Track Office Inventory
Order office supplies
Order apparel
Order business cards
Order cell phones and computers
Setting Up New Phone Lines
Sourcing Subs
Uploading Bids to Bid Packages
Checking and Reminding Team of Daily/Weekly/Monthly Closeout Lists
Documenting SOPs
DAILY ADMINISTRATIVE TASKS
Check Buildertrend To-dos
Check Quickbooks for Overdue payments
Check Quickbooks for Paid and Deposited Payments
Confirmation of Payments Received
Call and notify
Send email
Misc Administrative Task when needed (Sourcing a sub, material or vendor, meeting notes, scheduling, Organizing files, inputting logos and formatting)
Reception
Provide General Customer Support
Schedule and Booking