Admin Position Overview

The The Office Administrator Position Consists of the Following Primary and Secondary Task:

  • Reception

  • Documentations and Accountability

  • Converting Receipts to Bills/Expenses

  • Pre Lien Filing

  • Waivers of Release

  • Weekly Receipt Collection and Uploading

  • Mass File Migration

  • Data Input

  • Sub Contractor and Vendor Sourcing Support

  • Company Document Formatting (Logo, Fonts, etc.)

  • Check Buildertrend To-dos

  • Check Quickbooks for Overdue payments and Overdue Payment reach out

  • Check Quickbooks for Paid and Deposited Payments

  • Confirmation of Payments Received

    • Call and notify

    • Send email

  • Misc Administrative Task when needed (Sourcing a sub, material or vendor, meeting notes, scheduling, Organizing files, inputting logos and formatting)

  • Track Office Inventory

  • Order office supplies

  • Order apparel

  • Order business cards

  • Order cell phones and computers

  • Setting Up New Phone Lines

  • Sourcing Subs

  • Uploading Bids to Bid Packages

  • Checking and Reminding Team of Daily/Weekly/Monthly Closeout Lists

  • Documenting SOPs

DAILY ADMINISTRATIVE TASKS

  • Check Buildertrend To-dos

  • Check Quickbooks for Overdue payments

  • Check Quickbooks for Paid and Deposited Payments

  • Confirmation of Payments Received

    • Call and notify

    • Send email

  • Misc Administrative Task when needed (Sourcing a sub, material or vendor, meeting notes, scheduling, Organizing files, inputting logos and formatting)

  • Reception

  • Provide General Customer Support

  • Schedule and Booking

weekly ADMINISTRATIVE TASKS